Bookkeeper/HR/Office Manager

Professional Tennis Registry (PTR) - Professional Pickleball Registry (PPR)
Job Description
 
 
Position: Bookkeeper/HR/Office Manager
Reports to: CEO
Position Type: Full-Time
 
 
Position Overview:
The Bookkeeper/HR/Office Manager is responsible for managing both the financial, office and human resources operations within the organization. This role encompasses key accounting tasks such as bookkeeping, payroll, and financial reporting, alongside human resource functions including recruitment, employee relations, and benefits administration. The ideal candidate will possess a blend of strong financial and HR expertise to ensure smooth operations in both areas.
 
Key Responsibilities:
 
Bookkeeping & Financial Management:
 
General Accounting:
 

• Maintain accurate financial records, including daily transaction entries, accounts payable, accounts receivable, and general ledger entries.

 

• Reconcile bank statements and credit card accounts, ensuring all transactions are accurately recorded.

 

• Prepare and process payroll, ensuring compliance with tax regulations and timely payments.

 
 
Financial Reporting & Analysis:
 

• Prepare monthly, quarterly, and annual financial reports, including income statements, balance sheets, and cash flow statements.

 

• Track and analyze financial performance against budgets and forecasts.

 

• Assist in the preparation for audits and tax filings, ensuring compliance with applicable regulations.

 
 
Accounts Management: 
 

• Oversee the invoicing process, ensuring accurate and timely billing of clients/customers.

 

• Ensure timely and accurate processing of vendor invoices.

 

• Monitor and manage accounts receivable and collections to maintain cash flow.

 
 
Human Resources Management: 
 
Recruitment & Onboarding:
 

• Manage the recruitment process by posting job openings, reviewing resumes and coordinating the hiring process.

 

• Oversee new employee onboarding, ensuring a smooth transition and proper introduction to the organization’s culture and processes.

 
 
 
Employee Relations & Retention:
 

• Serve as the point of contact for employee concerns, fostering a positive and supportive work environment.

 

• Implement employee engagement initiatives to improve morale, job satisfaction, and retention.

 
 
Office Admin
 

• Act as in-house liaison for technical issues (e.g.,Xerox, supplies, printing invoices, postage machine).

 

• Oversee the printing and distribution of promotional materials, event booklets, and other necessary documents.

 

• Assist with mailing as logistics as needed for PTR/PPR-related communications and events.

 
 
Job Qualifications:
Required:

• Bachelor’s degree in Accounting, Finance, Human Resources, or a related field.
   
• Minimum of 5 years of experience in bookkeeping, accounting, or a financial management role, with at least 2 years in human resources and office administration.
   
• Strong knowledge of accounting principles, payroll systems, and financial reporting.
   
• Familiarity with HR functions such as recruitment, employee relations, and benefits administration.
   
• Proficiency in accounting software (e.g., QuickBooks, Xero) and payroll systems.
   
• Strong organizational and time management skills, with the ability to prioritize and manage multiple tasks simultaneously.
   
• Excellent interpersonal and communication skills, both verbal and written.
   
• Attention to detail and strong analytical skills.
   

Preferred:

• Certification in accounting (e.g., CPA) or human resources (e.g., SHRM-CP, PHR) is a plus.
   
• Experience using HRIS and payroll platforms.
   
• Experience in a similar role within a small-to-medium-sized organization.
   

How to Apply:

Interested candidates should submit their resume, cover letter, and any relevant supporting documents to Milena Vidos at milena@ptrtennis.org. Applications will be reviewed on a rolling basis.